Saturday, February 9th, 2013

BY UberConference,

Learn how to add UberConference lines as “resources” in Google Calendar to quickly add UberConference meeting information to Google Calendar events.

At LTech we email, schedule, and manage our documents exclusively in the Google Apps Cloud.

As a Premier Google Apps Reseller and Amazon Consulting Partner, we’re always looking to find ways for our clients to take advantage of cloud-based business tools to help them streamline all aspects of their business.

UberConference was a natural fit for us. It allowed us to replace our old conference bridge service with a cloud-based service that was integrated with Google Apps.

Since we do all of our scheduling through Google Calendar, we decided to add our UberConference lines as “resources” in Google Apps. By doing this, we were able to “book” the UberConference line in Google Calendar through the “Book a Room” feature.  The UberConference dial-in number and URL was then automatically inserted into the Google Calendar invite and sent to our customers.

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The setup process only took about twenty minutes.   Here’s how we did it:

  1. We created a spreadsheet with a row for each of our team member’s UberConference phone numbers, PINs and custom URLs.
  2. We logged into our Google Apps control panel with Administrator access and added each conference line as a “resource” to Google Calendar.  You can learn more about adding resources to Google Calendar by following this link.  A Google Calendar resource is anything you can schedule that isn’t an event, like a car, a computer or a bridge line.image
  3. We then changed the sharing settings for each resource to “see all event details” so that the bridge lines could be viewed and booked by all LTech team members.

When an employee is hired or terminated, we simply add or remove their bridge line resource from Google Calendar.

Now, when we need to schedule a meeting with UberConference, we simply click “Rooms,etc.” in the calendar event and click Add but our personal UberConference bridge line.

This method allows us to quickly schedule and share UberConference meeting information more efficiently because we can do it all from the Google Calendar interface.
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Our guests then receive a calendar invitation with the meeting URL and phone line.  When it’s time to start the meeting, we log into UberConference and click “New Conference” to send out the invites again, but guests can also just dial in with the open PIN without the conference being created beforehand.

Please tweet us at @ltech if you have a question about booking UberConference resources.

You can learn more about LTech and our services at Ltech.com or by following us at @ltech.